CALL TO ORDER
The first planning meeting for the 2023 Villeneuve reunion was held on October 28, 2022 at the RCAF Wing 424 in Cornwall, Ontario. The meeting was called to order at 7:10pm with the following in attendance representing the families:
- Ernest – Marc, Donna, Suzanne Cardinal, Gerry Orlando
- Albert – None
- Agnes – None
- Alfred – Brian Villeneuve
- Joseph – Lori Fournier
- Harvey – Linda, Jeff, Kim, Paul, Janet, Victor, Judy & Andrea Villeneuve, Dale Robertson, Roger Samson
- Sylvio – Sharon, Raymond, & Lois Villeneuve
- Leo – None
- George – Michelle Villeneuve
CLAN CONTACTS
Delegate(s) has been designated the “Reunion Contacts” for each clan. Contacts are responsible for forwarding all minutes of meetings, gathering the funds from each family unit, as well as, getting family participation numbers. It would be nice to have an accurate count, at May/2023 meeting, attendance for the day is needed for planning purposes.
- Ernest – Suzanne Cardinal and Leslie Major
- Albert – Jocelyne Montcalm Pook
- Agnes -Bill & Linda Wicker
- Alfred – Darlene MacGregor
- Joseph – Lori Fournier
- Harvey – Andrea Villeneuve and Jeff Villeneuve
- Sylvio – Sharon & Raymond Villeneuve
- Leo – Lee Spencer
- George – Michelle Villeneuve and Jason Theoret
VENU
Michelle informed the meeting that the venue has been reserved. Same location as 2016. As in 2016 venue will require “Special Occasion Liquor License” and will also require tables & chairs.
Note: that if table & chairs costs are pricy, may require families to bring their own.
Note: additional fees to be aware: park fee, liquor license, clean-up fee, portable potties.
REGISTRATION
Registration will be between 09:00am – 10:30am.
This will consist of families, highlighting the latest family tree, to indicate their attendance. Name tags will be issued, to put names to faces.
Joseph’s & Harvey’s Clan has offered to take this on, as in 2016, and be at the tables to ensure all register.
IDENTIFICATION OF THE CLANS
Same identifying colours as in all reunions will be used again. PLEASE wear colours.
MEMORIAL & BLESSING
The reunion will begin at 11:00am with the Master of Ceremony, remembering all the deceased family members, since the 2016 reunion. The “Blessing” will follow. In search of, MC and someone to perform the blessing. Further setup & candles needed will be discussed next mtg. May go with remote, electric candles, and signify each fallen clan member with appropriate ribbon colour tied around candle. This will combat any wind issue.
FAMILY CHRONICLES
Big Thanks to Linda of Agnes Clan for performing this task for the past reunions.
Please forward all additional deaths, births and changes now, to Leslie Major (Ernest Clan), so that the family chronicles could be updated for the 2023 reunion. This information (deceased) will be used for the remembrance.
PHOTOGRAPHS
Photographs, will consist mostly of everyone taking their own. Please share all digital pictures to the web page:
WEBSITE (www.villeneuvereunion.ca)
“Big Thanks” to Roger Samson for the continual maintenance of the website. Roger has completely re-vamped the website, check it out. GREAT JOB ROGER
PUBLICITY
To be discussed at next meeting.
FUNDING
The funding for the 2023 reunion will be the same as 2016. All “family units” from all clans and generations contribution to be determined towards the reunion, next meeting. Examples of different family units were reviewed for clarity for the funding gatherers.
Currently, there is $2188.00 in the bank, after paying to extend website domain.
In addition two Raffles. A Painting donated by Linda V, and a 50/50 draw. The ticket amount will be decided next mtg. Contributions will go towards the Reunion
FOOD
To be discussed at next meeting.
Sylvio Clan to manage, corn & curd lunch as per previous reunions.
Harvey, Joseph & Albert Clans to manage dinner. Vegan & Vegetarian options discussed, one meatless BBQ.
CHILDREN’S GAMES
Subcommittee (Dale Robertson, Paul Villeneuve & Darlene MacGregor with team of helpers) to organize different events for the youth. Suggestions were: Fish Pond, Balloon Toss, Sac Races, & Tug-O-Wars. Bouncy Castles & Face Painting Clowns were discussed to rent for the day.
Anyone with ideas for games, or wish to organize, or get involved – contact Dale or Paul. Help will be needed, in organizing the games, as well as supervision. Ernest Clan has agreed to find monitors for any bouncy castle, if this occurs.
ADULT ENTERTAINMENT
To be discussed at next meeting
SAFETY & WELLNESS
As far as personal safety around germs. This is an outdoor event. If you wish to wear a mask, wear a mask. Everyone is responsible with their own personnel hygiene. Bring your hand sanitizer with you. We are not getting any younger and, as in the past, “Shit Happens”
MINUTES DISTRIBUTION
I will get a copy of these minutes to all Clan Contact Reps. Please forward to your Clan. Communications is key for success.
NEXT MEETINGS
Second meeting to be held in Cornwall @ 7pm on Friday, May 5th, 2023. RCAF Assoc. Wing 424 (Air Force Club) downstairs, 240 Water St. West.
Future Meeting:
– Third meeting: Friday, June 23rd, 2023 @ 7pm
– Wrap up meeting: Friday, August 25th, 2023 @ 7pm
ADJOURNMENT
At 08:15pm business was concluded, a “Big Thanks” to all who attended. I can always be reached at the email or by phone at the top of these minutes. I believe, we’re once again headed in the right direction for another successful reunion, after this meeting.
Remember this is “Your Reunion” get Involved, and have Fun
(Click here to download a PDF Copy of the minutes)