2023 Reunion – Minutes from August 25, 2023 Wrap-Up Meeting

2023 Reunion – Minutes from August 25, 2023 Wrap-Up Meeting

CALL TO ORDER

The wrap up meeting of the families was held at “RCAF Association Wing 424” in Cornwall on Friday, August 25th, 2023. Jeff called the meeting to order at 7:10pm. Representing the families were:

  • Ernest – Marc, Donna, Suzanne Cardinal, Gerry Orlando
  • Albert – Conrad Malcolm
  • Agnes  – James & Linda Wicker
  • Alfred – Darlene Macgregor & Micheline Sabourin
  • Joseph – None
  • Harvey – Paul, Janet, Jeff & Andrea Villeneuve
  • Sylvio  – Sharon, Raymond, Ryan, & Gregg Villeneuve
  • Leo – None
  • George – Steven Rolland

Hopefully I didn’t miss anyone, I apologize if I did.

CLAN CONTACTS

The email list is way too large. So a delegate(s) has been designated the “Reunion Contacts” for each clan. The contacts are responsible for forwarding minutes of meetings to their clan members & gathering the funds from each family unit

  • Ernest – Suzanne Cardinal and Leslie Major
  • Albert – Jocelyne Montcalm Pook and Conrad Montcalm
  • Agnes  -Bill & Linda Wicker
  • Alfred – Darlene MacGregor
  • Joseph – Lori Fournier
  • Harvey – Andrea Villeneuve and Jeff Villeneuve
  • Sylvio  – Sharon & Raymond Villeneuve
  • Leo – Lee Spencer
  • George – Michelle Villeneuve and Jason Theoret

Please inform Gregg Villeneuve of any changes of the above information.

OPENING STATEMENT by Chairperson

Moose Creek Recreational Center venue was once again a complete success. I believe the venue allowed a successful reunion, no matter what the weather. Thanks to Ryan, Steven & their crew for preparing the site for the reunion.

REUNION FORMAT

In a “Nutshell” everyone agreed that this was the best format to run the reunion. Registration, The Memorial, the Food, the Entertainment all went fairly smooth, and the day flew by. Recommended that we stay with this format for future reunions, all agreed.

FUNDING – In and Out

Funding In $9,425.00 / Expenses $7,675.00 / Balance $1,750.00 carried forward for 2027 reunion. Click here to refer to the 2023 Highlights post for detail breakdown

Note: If not for the donations from clans the cost would have exceed the money taken in from the clans. Changes will need to be made on expenses or the funding next reunion, project $50 per family unit.

DONATIONS

A BIG THANKS to all who have donated items & time towards the 2023 Reunion. This is the list of major contributors, who gave, to ensure our reunion was successful:

  • Ryan Villeneuve (Sylvio) & Steve Rolland (George) for preparing the property.
  • Alfred Clan for the curds. (donation)
  • Albert Clan for the fish. (donation)
  • Sylvio Clan for the corn & supplies. (donation)
  • Harvey, Joseph & Alfred Clans for the prizes that were raffled.
  • Bernie Villeneuve (George) for the music & PA sound system.
  • Linda Villeneuve (Harvey) construction of the laminated Family Tree Posters.
  • Leslie Major (Ernest) for putting together Family Tree document.
  • Shirley & Lori (Joseph) for putting together the memorial table & candle prep.
  • George Clan for selling 50/50 & gift table tickets, as well as Hay Wagon prep.
  • Michelle & Jason (George) grocery store pickups with storage of refrigerated items.
  • Darlene MacGregor (Alfred) for getting the fish pond together, with volunteers.
  • Victor, Andrea, & Alanna (Harvey) for fish preparations.
  • Conrad Montcalm (Albert) team of BBQers for hamburgers & hotdogs.
  • Cindy Lazenby, Ray & Paul Lapensee (Joseph) registration & condiment prep.
  • Ernest Clan for garbage collection routine & supervision of bouncy castles.
  • Paul & Dale (Harvey ) for activities on the field with trophy prep. Plus clown prep.
  • Paul & Janet (Harvey) for fish sauce & printed copies of Family Tree.

SPECIAL THANKS

Elaine Carroll (Ernest) & Germaine Klecka (Albert) for: “The Memorial and Blessing.”
Steven Montcalm (Albert) for: “Master of Ceremonies”

ALL the other “Family Volunteers” that I might have missed who put their time towards another “Successful Reunion”.

    NOTES OF INTEREST

    Final number of family members, which attended, was 460 persons.
    Best was Sylvio’s Clan (Maroon) – 91% attendance, 75 out of possible 82 clan members.
    Ernest Clan (Red) with 80% attendance, had the most attending at 82 persons.

    Click here to download a PDF of the full attendance history from 1996 to 2023.

    • Number of fish rolls – 350
    • 150 lbs. of curds
    • Number of hot dogs – 270
    • 50 dozen corn
    • Number of hamburgers – 272
    • Sylvio’s Clan won the adult tug-o-war, (7 years ago they won the kids tug-o-war), while Ernest’s Clan (red) won the kids.

      RECOMENDATIONS for 2027 Reunion

      • Shelter the barbecuers from the sun.
      • Cost out the possibility of using food trucks versus BBQs.
      • Different age categories for tug-o-war.

        PHOTOS

        • Forward all digital pictures to website at,  info@villeneuvereunion.ca
        • Check out the website: www.villeneuvereunion.ca for pictures and info.
        • Roger has also sent a text to all clan reps., on other ways to get pictures to him.

        “Thanks Roger”

        NEXT REUNION

        Sunday, August 1st, 2027

        NEW CHAIRPERSON for 2027 Reunion – Gregg Villeneuve

        After 4 reunions, it is time for me to pass the torch. Gregg Villeneuve from Sylvio’s clan has agreed to pick that torch up. I will still be around helping perform Harvey Clan duties. Thanks to all who help to make my time as chairperson successful, I’m sure you will all be there to do the same with Gregg. Gregg’s contact info. is now shown with the other clan representatives information above.

          ADJOURNMENT

          At 08:15pm business was concluded, a “Thanks Again” to all who attended.

          Keep the family fire burning strong. Jeff Villeneuve signing off.

          (Click here to download a PDF Copy of the minutes)